4 Necessary Leave Management System Attributes.
September 13, 2021 Business
Virtually every person who’s in the human resource field would agree that the greatest challenge faced by HR professionals around the world is managing the leaves of employees. Processing applications and then tracking leave time is a highly tedious task! Many decades ago, let’s say in the 50’s, 60’s, 70’s, and the 80’s when computers weren’t that common and there wasn’t many software being developed, the entire process of leave management was once extremely difficult. Luckily for us, we’re residing in a period where modern IT solutions have made us better at our jobs and our day-to-day tasks significantly easier! With the advent of advanced and automated leave management systems, HR professionals across the globe sighed with relief and a new era of seamless and highly efficient leave management began!
That being said, don’t assume all organization necessarily must leverage the energy of an automated leave management system to survive. It’s merely a matter of how productive and efficient a particular organization desires to become leave management system. Therefore, it’s highly recommended for each enterprise, big or small, to at the very least give the present day leave management systems of today a try and opt for themselves!
However, business managers and decision-makers need to be extremely careful while selecting the application that suits their needs best. For this reason, to assist you decide and filter substandard platforms, in this information, we will highlight the 4 leave management system features which every relevant software must possess! Let’s start!
1. It Should Have a Comprehensive Tracking System
The very first and foremost function of a leave management system is to track the job hours of individual employees effectively. Managers should be able to look at the leaves that can be availed by every employee and the accessibility to other employees to be able to decide whether to simply accept or reject a certain leave application. Moreover, the tracking system should also provide an extensive calendar showing all of the important dates (such as Black Friday for a retail business) where employees can’t take days off. This feature would, therefore, make certain that no mistakes are created while allowing or preventing employees from taking their leaves.
2. It Should Be Web- & Mobile-Based
An important thing to keep in mind is that employees can require leaves at any given time of the day, including after-work hours, which makes it a challenge for managers to get into their leave management systems and make timely decisions. Managers should ideally be able to access their enterprise’s leave management software anytime and anywhere. For this reason another key feature that you must try to find is that the platform must be web-based and accessible on a mobile device with a net connection. This might ensure the convenience of accessing the information from any corner of the entire world – all you’d need is a stable web connection and a laptop/mobile device.
3. It Should Create Ease of Report Generation
While managing the attendance and leaves of employees, it’s imperative to keep in mind the productivity and the overall efficiency of the workforce. This really is possible by creating meaningful reports to analyze the rate of absences and the overall performance of the company. A great leave management system should enable its users to conveniently create insightful reports centered on data concerning leave requests, approvals, denials, and the efficiency of the organization. Its not all platform offers this feature, but having it might benefit you a lot by helping you keep an eye on where your organization is headed and identifying if any changes must be produced in the leave and attendance policies.
4. It Should Supply a Self-Service Platform for Employees
To avoid confusion, it’s highly advised that the upper management should keep their attendance and leave policies free of any type of ambiguousness. However, confusions can arise and employees, especially new ones, can face trouble trying to wrap their heads around certain points in the policies. Answering the person queries of every employee could be really hectic for HR professionals who curently have a lot on the plates. Keeping this at heart, it becomes clear that another feature you should try to find is really a self-service portal where employees could get the answers to all their questions and manage their very own time-off requests with ease. This might result in a boost in efficiency and save time for the parties.